Why us?

The Accounting Specialist maintains the property’s Accounts Receivable, Accounts Payable, functions alongside the lead positions of these two roles, in a timely, accurate manner in accordance with accounting policies and procedures. Sort and compile documents for group billing. Verify amounts and codes on various forms for accuracy.

the Nines, A Luxury Collection Hotel, Portland is seeking an Accounting Specialist to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest! Poised in the heart of the city center , within the walls of the stately Meier & Frank Building one of Portland's most beloved landmarks, the Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

Responsibilities

• Verify that purchasing procedures are followed; i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.

• Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

• Process all approved invoices for payment --ensure all appropriate signatures and back-up attached. Pay all hotel invoices in a timely manner -ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

• Handle all vendor inquiries and reconcile vendor statements. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner. Interface checks and submit a log of all manual checks to the Assistant Controller.

• Process Payroll to meet compliance standards and deadlines.

• Distribution of payroll to comply with standards and deadlines.

• Maintains strict confidentiality regarding Payroll information.

• Maintains strict currency management and controls including all banks issued out to departments and associate banks.

• Retrieves remittance envelopes of Front Office and Food and Beverage cashiers from deposit vault and verifies totals.

• Frequently performs bank audit at random.

• Processes all Food and Beverage and Front Office due backs.

• Performs regular change order times for all shifts and maintains proper change denominations.

• May handle guest inquiries and credit card charge-back research. Receive, consolidate and maintain records of all cash and check receipts and transactions

• Prepare for daily bank deposit and armored-car pick-up

• Prepare due-backs for and inventory daily deposits from any cash handling associates

• Immediately reports to management, General Manager and Director of Finance missing deposits, missing cash or deposit discrepancies

• Ensure sufficient funds are available for daily hotel operation and provide change to hotel staff according to established procedures and standards

• Assist in training of accounting practices within other departments to ensure understanding of SOPs and compliance audit requirements.

• Analyze financial data and resolve discrepancies and provide open communications and recommendations for changes and efficiencies as appropriate.

• Create and delivery of payroll reports to department managers. Follow up on discrepancies of reports.

• Balance, reconcile and close various daily accounts and prepare the daily statements to provide accurate, timely information to management while ensuring proper controls are maintained.

• Respond to customer issues/complaints/problems in a quick efficient manner to maintain a high level of customer satisfaction and quality service.

• Input and reconcile daily tip reporting.

As part of Sage Hospitality , we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests and our communities as leaders in our field who are authentic, humble, innovative and flexible operators driven to anticipate needs and exceed expectations.

Job Overview

The Accounting Specialist maintains the property’s Accounts Payable, Payroll System and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Is the lead in accounts payable duties that include verifying, obtaining approvals and pay all invoices from vendors and associates in a timely, accurate manner. Sort documents and post debits/credits to proper accounts. Verify amounts and codes on various forms for accuracy. Balance entries and make necessary corrections. Maintain and make necessary adjustments to records and/or logs such as journals, payroll/time reports, or property records.

Responsibilities

• Work in conjunction with the night auditors and department managers to maximize revenues and ensure accuracy of postings through processing the income audit daily.

• Work closely with sales managers to ensure accurate/timely group billing and follow up with and manage hotel A/R aging.

• Assist in training of accounting practices within other departments to ensure understanding of SOPs and compliance audit requirements.

• Analyze financial data and resolve discrepancies and provide open communications and recommendations for changes and efficiencies as appropriate.

• Create and delivery of payroll and daily revenue reports to department managers. Follow up on discrepancies of reports.

• Balance, reconcile and close various daily accounts and prepare the daily statements to provide accurate, timely information to management while ensuring proper controls are maintained.

• Respond to customer issues/complaints/problems in a quick efficient manner to maintain a high level of customer satisfaction and quality service.

• Prepare reports and communications to the Controller, Assistant Controller and other Hotel Executive Committee members on revenue issues/problems and other pertinent information.

• Process payroll to meet compliance standards and deadlines.

• Input and reconcile daily tip reporting.

• Distribution of payroll to comply with standards and deadlines.

• Maintains a friendly, cheerful and courteous manner at all times.

• All other duties as assigned, requested or deemed necessary by management.

Qualifications

Education/Formal Training

One to two years of post-high school education.

Experience

One year of experience in similar role. Accounting background required.

Knowledge/Skills

• Requires thorough knowledge of the practices and procedures of the accounting and hospitality professions.

• Requires knowledge of the hotel's and company policies and procedures and the ability to determine course of action based on these guidelines.

• Ability to compile facts and figures.

• Prefer intermediate MicroSoft Office skills. Excel and Word.

• Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations.

• Ability to make decisions based on general policies and procedures.

• Ability to operate a computer and calculator.

• Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized.

• Must have ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lifting, carrying of files/papers - typically 10-15 lbs.

• Bending/kneeling required for transporting documents and filing.

• Mobility - must be able to move between offices and hotel and help during an emergency situation.

Environment

Prolonged sitting at indoor, thermostatically climate-controlled work area under florescent lighting

Benefits

the Nines Hotel is certified Gold for Sustainability at Work. As one of Oregon’s Healthiest Employers, the Nines offers perks that are comparable to progressive employers.Medical, Dental, Vision and more to all full-time associates.

All associates can enjoy our complimentary cafeteria.

401k matching for all our associates.

Hotel discounts at marriott.com.

Many other perks, benefits & discounts for all our associates!

Save on your parking and public transportation costs by using our pre-tax savings account.

$50 TriMet monthly subsidy!

Bold. Bright. Caring. Energetic. Driven. Strategic. Daring. To deliver the type of outstanding experience we aim to provide our guests, we need remarkable individuals who are passionate and committed to making a difference. If this sounds like you, then explore the career positions at Sage Hospitality that await you.

ID: 2023-18155

Position Type: Regular Full-Time

Property : The Nines

Outlet: Hotel

Category: Finance & Accounting

Address : 525 SW Morrison St

City : Portland

State : Oregon

EOE Protected Veterans/Disability