Sage Hospitality Resources Executive Assistant in Menlo Park, California

9309BR

Req #:

9309BR

Why Us:

Amid the hubbub of the Silicon Valley, the new Hotel Nia is more than conveniently located; it will be a vital resource to local professionals and global guests alike. Founded on an understanding of its tech centric neighbors, Hotel Nia will deliver masterfully curated experiences to inspire and create an avenue for brilliance with guest’s personal and professional lives. This true luxury hotel is positioned to be brilliant, dynamic, social and cultured. Hotel Nia will be like no other property in the area; we like to say “the best cut diamond.” The goal is clarity for all experiences and will be reflected in all areas!

Featuring 250 guest rooms with a fresh take on the modern hotel, Hotel Nia will provide thoughtful tech and high touch experiences to guests and visitors. The restaurant and bar will feature a unique and communal experience with shared Mediterranean plates and inspired cocktails. An independent, intimate coffee shop creates a unique stay and offers a warm spot for locals to meet. Comfortable California style surrounds the pool bar and luscious courtyard and the spacious fitness center allows guests to stretch out and sweat. And as the center of Menlo Park, the 11,000 square foot flexible meeting space also opens up to 9,000 square feet of outdoor event space with sunny views. See more at www.hotelnia.com .

Check out what the industry is saying about us, and don’t miss this opportunity to join what will be the diamond hotel in the Silicon Valley! https://www.hotelnewsresource.com/article93739.html

Job Title:

Executive Assistant

Location Name:

Hotel Nia

City:

Menlo Park

EEO Statement:

We are proud to be an EEO/AA employer M/F/Disabled/Veterans. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Posting Overview:

The Executive Assistant provides administrative support to Sales and Event managers within the organization. Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns. Monitors dates and time-sensitive tasks requiring follow up. Schedules and documents meetings, and coordinates calendars. Type correspondence, reports and necessary forms i.e. contracts, as well as prepare proposals or other letters as directed. Coordinates group and wedding business as contracted by the sales manager/director of sales. Closely involved in hotel events/meetings, creating/distributing reports, processing vendor supplies and managing distribution lists. Create gift bags for guest and customer events, VIP's etc. Ensures prompt and courteous service of menu items as detailed on banquet event order. Demonstrate diplomacy, excellent communication, and problem-solving skills.

Requirements:

Competencies

Dealing with Ambiguity

Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.

Compassion

Genuinely cares about people; is concerned about their work and non-work problems; is available and ready to help; is sympathetic to the plight of others not as fortunate; demonstrates real empathy with the joys and pain of others.

Composure

Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked; is a settling influence in a crisis.

Interpersonal Savvy

Relates well to all kinds of people – up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high-tension situations comfortably.

Knowledge/Skills

Advanced knowledge/use of Microsoft Word applications: Word, Excel, Publisher and PowerPoint. Alphabetizing, grammar and punctuation skills. Standard business letter formats. Strong editing skills.

Education/Formal Training

High school diploma required; Bachelor’s degree from accredited college or university preferred.

Experience

A minimum of 5 years of executive administrative experience preferred.

Must possess strong time management skills – utilize a personal planner or calendar.

Material/Equipment Used

Microsoft Office Products, including Word, Outlook, PowerPoint, Excel. Office Equipment including but not limited to: computer, printer, facsimile machine, copier, telephone, and scanner.

Environment

General office and hotel environment

Position Type:

Full Time - Regular

State:

CA